Search and filter contacts in Propstack CRM.
Use this tool to:
- Find contacts by name, email, or phone number
- List recent leads (sort by created_at desc)
- Find uncontacted leads (last_contact_at is null)
- Filter by broker assignment, status, tags, or GDPR status
- Search across all contact fields with 'q' parameter
The 'q' parameter searches across: first name, last name, all emails,
all addresses, and all phone numbers.
Phone search ('phone_number') ignores formatting — both 015712345678
and 0157-123-456-78 will match.
Returns paginated results. Use expand=true for full details including
custom fields.
Custom fields: pass 'custom_filters' as an object of custom-field-name →
value to filter by agency-specific fields (use list_custom_fields to
discover field names). Each entry becomes a cf_<name> query parameter,
e.g. { marketing_channel: "Website" }.
Data minimization (Art. 25 DSGVO): pass 'fields' with an array of contact
field names to return only those fields per contact (e.g. ["first_name",
"last_name", "email"]). Omit 'fields' to return the default set unchanged.
Unknown field names produce an error listing the valid options.
Get full details of a single contact by ID.
Use this tool to:
- View complete contact information before a call
- Check relationships, documents, and owned properties
- See sub-contacts (e.g. family members at same address)
Use 'include' to load related data in one request.
Create a new contact in Propstack CRM.
Use this tool to:
- Register a new lead after a phone call
- Create a contact from a web form submission
- Add a new property owner
Auto-upserts: if a contact with the same email or old_crm_id already
exists, it will be updated instead of creating a duplicate.
Use get_contact_sources first to find valid source IDs.
Update an existing contact in Propstack CRM.
Use this tool to:
- Update contact details after a call
- Change broker assignment
- Add or remove tags (Merkmale)
- Update GDPR status
- Change contact rating or status
Tag management options:
- group_ids: replaces ALL tags with this list
- add_group_ids: adds tags without removing existing ones
- sub_group_ids: removes specific tags
Only provide the fields you want to change.
Delete a contact from Propstack CRM (soft delete).
The contact is moved to a 30-day recycle bin and can be restored.
Use this tool for:
- GDPR deletion requests (Art. 17 DSGVO)
- Removing duplicate contacts
- Cleaning up test data
List all available contact/lead sources in Propstack.
Returns the list of sources like "Immobilienscout 24", "Website",
"Empfehlung", etc. with their IDs.
Use this tool to look up valid source IDs before creating or updating
contacts with client_source_id.
Look up a contact by phone number.
This is the go-to tool for voice agent caller identification. When a call
comes in, use this tool with the caller's phone number to instantly find
the matching contact.
Phone matching ignores formatting — all of these find the same contact:
015712345678, 0157-123-456-78, +49 157 12345678
Returns the matching contact(s) with key details. If no match is found,
the caller is unknown and you should create a new contact.
Search and filter properties (Objekte) in Propstack CRM.
Use this tool to:
- Find properties by address, ID, or exposé ID (use 'q' for fulltext)
- Filter by status, type, marketing type, or project
- Find properties in a price/rent range
- List properties by size, rooms, or construction year
- Filter by custom fields via the 'custom_filters' object (see below)
The 'q' parameter searches: unit_id, street, zip code, city, district, exposé ID.
Range filter pattern: 11 numeric fields each have _from and _to variants.
For example, price_from=200000 & price_to=400000 finds properties priced 200–400k.
Available range fields: price, base_rent, total_rent, property_space_value,
living_space, plot_area, number_of_rooms, number_of_bed_rooms,
number_of_bath_rooms, floor, construction_year.
Common queries:
- "Apartments 300–400k in Berlin": q="Berlin", marketing_type=BUY, rs_type=APARTMENT, price_from=300000, price_to=400000
- "All available rentals": marketing_type=RENT, status=<available_id from get_property_statuses>
- "Properties on market 90+ days": sort_by=created_at, order=asc
- "What's in Project X?": project_id=<id>
Custom fields: pass 'custom_filters' as an object of custom-field-name →
value (use list_custom_fields to discover field names). Each entry becomes
a cf_<name> query parameter, e.g. { energy_class: "A" }.
Always returns total count. Use expand=true for custom fields.
Data minimization (Art. 25 DSGVO): pass 'fields' with an array of property
field names to return only those fields per property (e.g. ["id", "title",
"price", "city"]). Omit 'fields' to return the default set unchanged.
Unknown field names produce an error listing the valid options.
Get full details of a single property by ID.
Use this tool to:
- View complete property information for an exposé
- Check images, floorplans, documents, and links
- See custom fields, broker assignment, and project
- Get multilingual texts (use locale parameter)
Always fetches with new=1 (extra fields) and expand=1 (custom fields).
Create a new property (Objekt) in Propstack CRM.
Use this tool to:
- List a new property from an acquisition call
- Create a listing from an owner inquiry
- Add a property to a project
Use get_property_statuses to look up valid status IDs.
Use the relationships_attributes array to link an owner contact on creation.
rs_type values: APARTMENT, HOUSE, TRADE_SITE, GARAGE, SHORT_TERM_ACCOMODATION,
OFFICE, GASTRONOMY, INDUSTRY, STORE, SPECIAL_PURPOSE, INVESTMENT.
rs_category provides sub-types (e.g. PENTHOUSE, VILLA, MAISONETTE for APARTMENT/HOUSE).
Update an existing property in Propstack CRM.
Use this tool to:
- Update the price or rent
- Change property status (e.g. mark as reserved or sold)
- Edit description texts
- Assign to a different broker or project
- Update custom fields
Only provide the fields you want to change.
Use get_property_statuses to look up valid status IDs.
List all available property statuses in Propstack.
Returns statuses like "Verfügbar", "Reserviert", "Verkauft" with their IDs,
colors, and sort positions.
Use this tool to look up valid status IDs before:
- Filtering properties by status in search_properties
- Setting a property's status in create_property or update_property
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